Student Payroll 

STEP 1

Apply for a position

• All on-campus student employment and federal  work study positions are posted on Handshake.
• To apply for a position, fill out a Student Employment Application.   You will also need a resume.
• More information and assistance with this process can be found by visiting the Career Center (CUB, Room 108) or by visiting their website.

STEP 2

• After you’ve been selected for a position, you and your hiring department will need to complete a Student Employment Work Authorization Form. This form will be sent out electronically via DocuSign. It will be routed to the hiring department first and then to you for completion.
• Students are not permitted to begin working until they have received an “Authorized to Work” email from the Student Payroll office, regardless of the start date listed on the Work Authorization Form.

STEP 3

• The payroll packet will be sent to you electronically via DocuSign. Complete the entire packet to the best of your ability. If you are unsure of how to properly complete any form(s) within the packet, please contact Student Payroll for assistance, studentpayroll@ship.edu or 717-477-1124.
• Use your legal name on all forms since that is how we are required to enter your name into our payroll system.

STEP 4

Submit original I-9 documentation and Social Security Card to HR

• Once steps 1 through 3 have been completed, present your original I-9 documentation and your social security card in person to the Office of Human Resources (Old Main, room 109). Photocopies of documentation will not be accepted. Provide one item from List A or one item each from List B and List C.
• Students are not permitted to begin working until they have received an “Authorized to Work” email from the Student Payroll office, regardless of the start date listed on the Work Authorization Form.

STEP 5

Complete Background Checks

• All student employees must complete criminal background clearances. For positions that involve direct contact with minors, all three background clearances must be completed/submitted before you can start working.
• After completing Step 4 you should expect an email from Crissy Diehl within a week with instructions and payment codes. It is imperative that you complete these as soon as possible. Failure to do so will result in separation from payroll and/or a delay in your start date.