Policies and Procedures 

This page contains human resources policies and procedures not contained on other pages. If you are having trouble locating a specific policy or procedure, please contact the Human Resources office at hr@ship.edu or 717-477-1124. 

Background Checks

• Background Check Packet
• Information Release Authorization
• Background Clearance Certification for Provisional Employment or Volunteering
• FBI Fingerprint Questionnaire

Volunteers and Contractors

• Volunteer/Contractor Packet
• Volunteer Exemption from FBI Background Check

Statement of Financial Interest

• Public Official and Employee Ethics Act, 65 Pa.C.S. §§ 1101–1113
• Statement of Financial Interests 
• 2023 Employee Memo
• Appeal Form

Americans with Disabilities Act (ADA)

• What is ADA?
• Americans with Disabilities Act (ADA) Policy
• Request Accommodations

Update Employee Information

• Legal Name
• Preferred Name - email request to hr@ship.edu
• Home Address - email completed form to hr@ship.edu
• Campus Directory Information - update office location and campus phone extension
• Employee Self-Service - update emergency contacts, ethnicity, and federal tax withholding (W-4)

Employee Recognition Program

• Program Details and Nomination Form

Policies

• University Obligations Regarding Employment of Foreign Nationals [login required]
• Employment of Relatives
• Implementation of University Staff Training and Development
• Employees' Credit Course Attendance
• Pre-Employment Information Verification
• Tuition Waiver for Non-Represented
• Tuition Waiver for Others
• Remote Work 

Pennsylvania State System of Higher Education

• Board of Governors Policies
• Procedures and Standards