Camps and Conferences Payroll

Camps and Conferences payroll packets are now submitted through an electronic platform, DocuSign. To receive the link for the payroll packet, please contact the coach coordinating the camp(s) you will be working. The link will be sent to you by an HR staff member. You will receive an email titled "Complete with DocuSign: Camps & Conferences Payroll Packet".

As part of the packet, you will need to read and agree to the Protection of Minors Policy and Code of Conduct.

Employees need to submit their Form I-9 and supporting documentation prior to the first day of camp. Please review the list of acceptable documents and provide one item from List A or one item each from List B and List C. You must present your original documentation to an HR staff member in person on or before camp check-in. Copies of documentation will not be accepted.

All employees need to present their Social Security Card (SSC) to ensure that HR enters their legal name in the payroll system. If you are using your SSC as a document for the I-9 (List C), you must present your original signed card to an HR staff member in person on or before camp check-in. If you are only presenting your SSC to confirm your legal name for payroll purposes, a copy will suffice.

Camp check-in dates will be shared at a later time by the coach coordinating the camp(s) you will be working.

All employees should complete the three clearance forms included in the payroll packet. If you have previously completed your background clearances within the past five years, you will not need to complete them again. For those who do need to complete their background clearances, SU will provide codes so that there is no cost to the employee.

If you have any questions or need additional assistance, please contact Human Resources at hr@ship.edu or (717) 477-1124.