Shippensburg University Space and Event Request System

External Requestor     Ship Student, Faculty or Staff Users     Event Types     Group Information

Welcome to the Shippensburg University Space and Event Request System user guide. This guide is intended to help you schedule your event in the right place at the right time. Please read the instructions below on how to Browse for Facilities, Space, Groups or Events, how to log in and make a request for space and services. Please note that this guide is for Shippensburg room requests only.

If you are a Ship student, faculty or staff member you must login in to have access to all of the rooms available to you.  

External Requestors

This is for CUB Vendor spaces only.

• Go to https://events.ship.edu/
• Select My Home, Then select Request a Room
  This will take you to the CUB Vendor Reservation Form
• If you wish to request a different space or have questions about your request, please contact the appropriate office -- Events Contacts List

Ship Student, Faculty or Staff Users

• Go to https://events.ship.edu/
• Select My Home, Then select Sign In
  Log in using your Ship user name and ID.
  Your account will be automatically created upon login with your ShipID
  
  CALENDAR NOTE:  If your event has multiple rooms and you what the event to display on campus calendars, please schedule the main room separately and designate as "post on public calendar".  Support rooms can be group scheduled. 

Instructions for:

• Create a reservation
• How to browse for available space
• Your confirmed event and how to edit it
• Groups information
• More FAQs

Complete Web APP Users Guide [PDF 1.8MB]

Contacts

If you have questions about your request, please contact the appropriate office for the space you wish to schedule -- Events Contacts List

Shippensburg University faculty who have requests for their academic classes should contact the Registrar's Office -- regdataoffice@ship.edu.

If you have questions, please visit the Event Planning page.

Request Details

Event Types

Master calendar events can be filtered by event types and locations.  NOTE: Guest, Construction/maintenance and Meeting event types do not display on Master Calendar or Ship events.

Event Details and Group Information

• Fields with a red asterisk * are required
• Complete all other fields as needed.
• Add Event name and select meeting type
  

Select a group

You must select a group or organization.  DO NOT select your name as the group.  New users should use search to select the group you are scheduling the event for.  EMS will build a directory of groups you schedule.   You can select from the list rather than search for additional requests.

• Users need to be associated with an organization in order for requests to be processed
•  Click on the magnifying glass next to the Group field
  
  
  
• Please Search for the organization you are scheduling this event for.  Typing the first letters of the groups name will make it easier to find.
  
  
  
  

Select Contact

• Use Search to find your name for first time user. Select from "Current 1st" if you are scheduling for yourself after your first time.
  
  
  

   

  Complete additional details

  
  
  
  

Event Equipment and Setup Needs

Please note that the event equipment details are different for each request form.  The image below is only an example. 
 

 Click “Submit”